The CAE is committed to helping you stay connected to the University as courses transition to a remote learning environment. While our office is currently closed for in-person meetings, we have created multiple pathways for you to engage with the CAE, so that we may continue to support you. The CAE is frequently updating its website to ensure that you are provided the most important information related to your accommodations in the remote learning environment.
On behalf of all CAE staff, we are wishing you and your loved one’s safety and health during this challenging time. We look forward to continuing to work with you and support you in ensuring access in the remote learning environment.
Where/When to Find us:
The CAE is returning to the office the week of 9/20!The CAE is undergoing a renovation. We look forward to having you visit our renovated space soon!
Our staff will be in the office on rotation, so be sure to check in with your Disability Specialist if you are trying to meet with them!
Please note: the CAE will be operating out of Murphy Hall A223 for the first couple weeks of the quarter until our renovation is complete.
Welcome Back! Fall 2021 Newsletter
Welcome back for the fall 2021! As the quarter begins to get underway, we want to provide you with some important updates.
Welcome Letter from Student Leaders
✦✦✦Welcome and welcome back! ✦✦✦
Registering and communicating with the CAE is vital to accessing your right to an education. However, there is much more to college than classes and academics -- and you deserve to have access to the full college experience. Whether you identify as disabled or not, we invite you to check out the welcoming community of the Disabled Student Union (DSU):
The Disabled Student Union (DSU) provides a safe and inclusive place for people with disabilities to feel accepted. Its purpose is to empower students through advocacy and education, build relationships with the administration and the wider campus community, to remove barriers of access on campus, and to advocate for the rights of people with disabilities to live in peace. Along with Access on Board, the Disability Studies Minor, and the University Committee on Disability, UCLA’s DSU will work to lead programs for people with disabilities as well as create a community of acceptance at UCLA.
In addition to DSU, student government organizations are advocating for disability justice and are here to support you. Within the Undergraduate Student Association, the Facilities Commission (FAC) and the Academic Affairs Commission (AAC) have projects -- Access on Board and Disability Justice in Education, respectively -- dedicated to fighting for and with students with disabilities. FAC and AAC student representatives have recurring meetings with the CAE and are actively working to ensure that disabled students are considered in the return to campus. We encourage all of you to reach out to FAC/AAC with any disability-related concerns or if you are interested in joining our advocacy efforts.
While this upcoming year brings tumultuous changes, we are excited to grow the vibrant community of Disabled Bruins!
Much Bruin Love,
Academic Affairs Commission, Disabled Student Union, & Facilities Commission
Academic Affairs Commission
Disability Justice in Education Email: email@example.com
Disabled Student Union
Accessibility Chief of Staff Email: firstname.lastname@example.org
Accommodations for student org events/co-curricular activities
A new addition to the CAE! We now are helping to support students registered with CAE for accommodations related to student organization events and/or co-curricular activities. Reasonable accommodations for co-curricular activities will be determined with students on an individualized basis. If you are NOT already registered with the CAE and would like to request accommodations for these settings, please proceed to submit a request for accommodations on the CAE website. If you are already registered with the CAE and would like to request accommodations for these types of settings, please email your Disability Specialist directly to discuss your requests.
Accommodation Requests related to COVID
If you are seeking accommodations related to COVID-19 vulnerabilities or a mask exemption related to your disability, please see more information about each of these on the CAE website under “Disability-related COVID-19 concerns for Fall 2021”.
Depending on when you became registered with the CAE, we have had some new updates to our notetaking support accommodations that we offer. Implementation of this accommodation changed during remote learning, so we want to make sure you are up to date on what to expect as we transition back to campus. Also, the CAE’s primary method of notetaking support, consistent with disability services around the country, has been technology-assisted notetaking. To meet your needs more effectively, the CAE has expanded its use of technology-assisted notetaking. This will ensure that our goal of fostering independence, autonomy, and skill-building among our students is reflected in the options available to our students.
You can see more information about each of these on the CAE website under “Notetaking Support.” Our notetaking support accommodations include:
- Access to your computer, laptop, or tablet
- Audio Recording Lectures
- Glean (formerly called Sonocent)
- Otter Voice Notes
- Livescribe Smart pens
- Notetaking Express
- Peer Notetaking
The impetus for this shift to technology-assisted notetaking
- Effective notetaking is an important transferable skill, as it can be applied in multiple aspects of life and is a powerful aid to communication. Utilizing a peer notetaker can have a negative impact on building notetaking skills, as it creates a passive learning mode in which students may ask fewer questions and encode less information to long term memory.
- One of our most critical goals is to foster independence and autonomy. Independence and autonomy are fostered when students oversee their own notetaking process. Recording technologies allows students to be more engaged in, and actively follow the lecture without worrying about missing critical information, and later rephrase lecture points in your own words.
- With technology-based notes: you have full control over your notetaking, you have a direct reference to what was explained in class, you can retrieve information for review more quickly and accurately, and have more independence in your learning
- Peer notetaking is unreliable, and we cannot guarantee the quality of peer notes: some notetakers fail to upload notes in a timely fashion; others, without advanced notice, stop uploading notes during the quarter; or for some classes, no notetaker is identified, leaving you without notetaking support
- Some students report that peer notes are inadequate and do not fully cover the course content. Technology-assisted notetaking allows students to take notes that cover all course content, tailoring notes to your specific needs.
- Incorporating technology- assisted notetaking allows us to meet the unique and varied needs of all our students.
What has happened since Fall 2018?
During Fall 2018, CAE began auditing the use of peer notetaking. Most students who were approved for peer notetaking voluntarily shifted to technology-assisted notetaking, which students have generally found effective and have preferred to peer notetaking. On case-by-case bases, if no equally effective technology-based notetaking option is reasonable peer notetaking will be considered.
Aren’t you legally required to provide me with a peer notetaker?
Although Peer Notetaking may be considered a form of auxiliary aid, Universities are not required to provide a peer Notetaker as the sole method by which course notes are accessible to students. UCLA is committed to providing students with access to Auxiliary Aids, such as technology-based notetaking, to meet the following criteria:
"A recipient to which this subpart applies shall take such steps as are necessary to ensure that no handicapped student is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination because of the absence of educational auxiliary aids for students with impaired sensory, manual, or speaking skills. (2) Auxiliary aids may include taped texts, interpreters or other effective methods of making orally delivered materials available to students with hearing impairments, readers in libraries for students with visual impairments, classroom equipment adapted for use by students with manual impairments, and other similar services and actions. 34 CFR 104.44 Academic adjustments "
I miss class because of my disability. How will I get my notes if I don’t have a peer notetaker?
A notetaking accommodation is an auxiliary aid that cannot serve as a substitute for a student’s course attendance. Generally, a best student practice is to connect with others in your class to share any missed materials due to absences. If your disability impacts your attendance to courses, please contact your CAE counselor to determine appropriate accommodations.
What do I need to do now?
As the CAE moves away from peer notetaking, we are inviting students who are approved for peer notetaking to change their notetaking accommodation. Please email your CAE Disability Specialist to discuss your notetaking support options.
How to Inform Your Instructor of Your Accommodations
Have you requested your accommodations so that your Letter of Accommodation can be viewed by your professors in the Faculty Portal? Check out CAE's YouTube channel that includes instructional videos on how to request your Letter of Accommodation. Tutorials can also be found on the CAE website. Under the Student Resources link, select How to Inform Your Instructor(s) About Your Accommodations.
After you complete the process of Sending your Accommodation Letter to your Instructor, you should inform your instructor about your letter in one of two ways:
- Tell your professor to log into the Faculty Portal to view your letter.
- Copy & paste the following email and send it to your professor:
Dear Instructor: I am registered with the Center for Accessible Education (CAE) and recently submitted a request to make my CAE accommodation letter available to you. Please log into the Faculty Portal found on the top right side of the CAE homepage in order to view my accommodation letter. If you have any questions about my accommodations, you can follow up with my CAE Disability Specialist, whose information is found within the letter.
How will accommodations operate in-person?
For remote/online classes: the accommodation remains the same. Once you request your accommodation letters, the letter instructs professors to record and upload their Zoom lecture to CCLE. Through Kaltura, a program in CCLE, uploaded videos will be captioned and have the option to download transcripts at 95% accuracy. Access to these recordings meets the notetaking support accommodation.
For in-person classes: you will utilize your approved notetaking support accommodation. If you have not utilized your accommodation while on-campus, please email your Disability Specialist as soon as possible to finalize and receive information about how to access your notetaking support accommodation. If you have not signed an Audio Recording Agreement, you can find it on the CAE website under “Notetaking Support” and can email it directly to your Disability Specialist.
Peer Notetaking: Please be sure to request your accommodation within the first 2 weeks of the quarter. Requests will be accepted after, however, identifying a peer notetaker for your course may be limited and course notes for prior weeks may not be guaranteed.
- If you submit your requests from weeks 3–8: identifying a peer notetaker for your course may be limited and course notes for prior weeks may not be guaranteed.
- If you submit your requests after week 8: requests will be reviewed on a case-by-case basis. If you have any questions or concerns, please contact us at email@example.com
To ensure that our students are receiving and utilizing the most appropriate and adequate accommodations, the CAE monitors accommodations usage and makes recommendations to students based on the information gathered during our audits. If a student approved for peer notetaking is not utilizing peer notetaking, you may be switched to another method of notetaking support, including technology-assisted notetaking options.
For remote/online classes: you will utilize your approved testing accommodations by requesting your accommodation letters via the Student Portal (during Week One or at least 7 days prior to first exam date). Professors will automatically adjust the time on students’ exams online or contact the Testing Center for assistance. You should confirm testing arrangements with Professors.
For in-person classes, please be aware of the new scheduling procedure. You will no longer schedule individual exams through the Student Portal. Instead, you will utilize your approved testing accommodations by requesting your accommodation letters via the Student Portal (during Week One or at least 7 days prior to first exam date). Professors will confirm your letters and arrangements with the Testing Center, should they require testing support. You will be notified to view your testing location via the Student Portal, 3 days and 1 day prior to exam.
Drop-In Hours. The CAE Testing Center will offer virtual drop-in hours on Monday-Thursday from 12-1pm for all your CAE testing questions. You can find more information on the calendar on the CAE website. You may also access through the extended link at: https://ucla.zoom.us/j/98383299060 or using the Meeting ID: 983 8329 9060. You can also contact the CAE Testing Center Monday-Friday from 8am-4pm at 310-825-2651.
For remote/online classes, this will look exactly like it has over the past 1.5 years. CAE’s CART captioning scheduler will be in contact with you to schedule remote CART captioners for your course(s).
For in-person classes, please be aware of new information: Remote CART is being offered as the primary method of implementing live captioning, for both online and in-person courses. The field of CART captioning nationwide has shifted toward a remote model, impacting our ability to secure in-person captioners. We hope for remote CART to be an alternative that will guarantee equitable access to our students who use this service. If students have concerns with remote CART for in-person courses, let your Disability Specialist and/or the CART captioning scheduler know and we will work with you to coordinate the most effective service method.
- Some of you may already be aware, Dr. Christopher Elquizabal, our Associate Director and Interim ADA/504 Compliance and Grievance Officer, has left the CAE and UCLA to begin a new role. He will be missed! If Christopher was your assigned Disability Specialist, we sent out a separate email with additional information.
- One of our Disability Specialists, LuMarie Tomasello, is out of the office on leave from now until December 1, 2021. Please read the information below about how CAE will support you while LuMarie is out:
- The CAE is very excited to welcome Nina Federizo, our graduate intern for the year! Nina is a graduate student in the Masters in Student Affairs program at UCLA and will be working directly with CAE students, the Disability Specialists, CAE programming and much more. We are thrilled to have Nina join our team!
The CAE is not back in the office yet, but we will be returning the week of 9/20! Our staff will be in the office on rotation, so be sure to check in with your Disability Specialist if you are trying to meet with them! The CAE is undergoing a renovation. We look forward to having you visit our renovated space soon!
Please note: the CAE will be operating out of Murphy Hall A223 for the first couple weeks of the quarter until our renovation is complete.
If you plan to visit the CAE in-person upon our return, please note the following:
- The UC-systemwide COVID-19 vaccination policy that requires all UC students, faculty, staff, and others to be fully vaccinated.
- Under current LA County policy, all individuals, regardless of vaccination status, are required to wear face masks in all indoor spaces on the UCLA campus.
- Daily symptom checks are required for students, faculty, staff who are living, learning, or working on campus or at other UCLA properties, regardless of their vaccination status.
In summary, you will asked to show your clearance certificate upon entering the CAE, verifying that you are in compliance with the vaccination policy (i.e. have verified your vaccination status or have an approved exemption) and the daily symptom check, and wear a mask.
CAE Open House
The CAE will be hosting True Bruin Welcome Open House on 9/22 from 12-1 pm with CAE leadership team. Join us live to ask questions and get to learn a bit more about CAE. Join us live through Zoom at https://ucla.zoom.us/j/94963911430 or Meeting ID: 949 6391 1430.
Starting during the week of 9/20, we will have drop-in hours Monday-Friday to answer quick questions for students, staff, and faculty. You can find more information on the calendar on the CAE website. You may also access through the extended link at: https://ucla.zoom.us/j/94963911430 or Meeting ID: 949 6391 1430.
You can meet with anyone, but if are looking to meet with your specific Disability Specialist, here are their hours:
- Mondays @ 9am: Catherine Hoang
- Tuesdays@ 1pm: Courtney Castleman
- Wednesdays @ 2pm: Kya Lisum
- Thursdays @ 11am: Alex Mazzeo
- Fridays @ 1pm: Dr. Norma Kehdi or Laura Czajkowski (alternating schedules).
Your Disability Specialist is here to support you! You can email them directly or set up an advising appointment with them through the CAE portal.
Accessibility and Technology Concerns or Questions
If a lack of access to technology will impact your ability to participate in courses that have been modified to online technology, please fill out a MyUCLA Ask A Question online form or email firstname.lastname@example.org.
How can I get involved with CAE or disability-advocacy on campus?
Scholarship Opportunity is Open Now!
The CAE is seeking to provide a $1,000.00 Will Rogers Scholarship award to enrolled students with disabilities that demonstrate strong leadership, dedication or involvement in organizations, activities, academic research, or issues that promote awareness and acceptance for the disability community. We want to help support your research, projects, and vital work towards amplifying the experiences of the community. If you are interested in the scholarship, please submit your application for consideration. The CAE will select 5 students.
CAE Student and Faculty Advisory Board
The CAE is excited to begin working with its CAE Advisory Board beginning this Fall! The CAE will share short bios of all our Board members on both our website and social media accounts.
Student Professional Development
We are looking for students who are interested in working together to create presentations/training for the CAE staff! We would love to hear about your experiences as a student with a disability. If you are interested, please contact the CAE Director, Norma Kehdi, at email@example.com.
The Disabled Student Union (DSU)
DSU provides a safe and inclusive place for people with disabilities to feel accepted. Its purpose is to empower students through advocacy and education, build relationships with the administration and the wider campus community, to remove barriers of access on campus, and to advocate for the rights of people with disabilities to live in peace. UCLA’s DSU will work to lead programs for people with disabilities as well as create a community of acceptance and solidarity at UCLA. You can find out more information on their Facebook or their Instagram @dsuucla
All-Brains is a neurodiversity community at UCLA that offers an inclusive space for students with Autism, ADHD, and other learning differences through social activities and peer mentoring. You can find out more information on their UCLA All Brains website or their Instagram @uclaallbrains